Microsoft Excel 2007 with Example

2 Formulas and Functions

2.7 Paste Options

Paste    |   Values    |   Formulas    |   Formatting    |   Paste Special

This example illustrates the various paste options in Excel. Cell B5 below contains the SUM function which calculates the sum of the range B2:B4. Furthermore, we changed the background color of this cell to yellow and added borders.

Cell B5

Paste

The Paste option pastes everything.

1. Select cell B5, right click, and then click Copy (or press CTRL + c).

2. Next, select cell F5, right click, and then click Paste under 'Paste Options:' (or press CTRL + v).

Paste

Result.

Paste Result

Values

The Values option pastes the result of the formula.

1. Select cell B5, right click, and then click Copy (or press CTRL + c).

2. Next, select cell D5, right click, and then click Values under 'Paste Options:'

Paste Values

Result.

Paste Values Result

Note: to quickly replace the formula in cell B5 with its own result, select cell B5, press F2 (to edit the formula) and press F9.

Formulas

The Formulas option only pastes the formula.

1. Select cell B5, right click, and then click Copy (or press CTRL + c).

2. Next, select cell F5, right click, and then click Formulas under 'Paste Options:'

Paste Formulas

Result.

Paste Formulas Result

Formatting

The Formatting option only pastes the formatting.

1. Select cell B5, right click, and then click Copy (or press CTRL + c).

2. Next, select cell D5, right click, and then click Formatting under 'Paste Options:'

Paste Formatting

Result.

Paste Formatting Result

Note: the Format Painter copy/pastes formatting even quicker.

Paste Special

The Paste Special dialog box offers many more paste options. To launch the Paste Special dialog box, execute the following steps.

1. Select cell B5, right click, and then click Copy (or press CTRL + c).

2. Next, select cell D5, right click, and then click Paste Special.

Click Paste Special

The Paste Special dialog box appears.

Paste Special Dialog Box

Note: here you can also find the paste options described above. You can also paste comments only, validation criteria only, use the source theme, all except borders, column widths, formulas and number formats, values and number formats. You can also use the Paste Special dialog box to perform quick operations, skip blanks and transpose data.